Conditions of Hire

Use of premises

• The use of the premises during the period of hire shall be confined to the use or uses identified in the application form. If your booking is for religious purposes this must be stated on the Application Form.
• The Centre will, as a general rule, close no later than 10.00pm. Hirers who wish to have an extension to this must make this known on the application form; this will then be considered by the Community Centre General Council or a nominated subcommittee. Music must, however, finish by 11.00pm.
• Hirers may access the Centre 15 minutes prior to the commencement of hire and must leave within 15 minutes of the cessation of hire, if not complied with the hirer shall be liable to pay for any extra hire costs incurred and may also lose their deposit.
• Broadfield Community Centre reserves the right to refuse bookings at the discretion of the Manager.

Hire charges

• Payment must be made in advance.
• Acceptance of a booking will be given on receipt of a 25% deposit for all bookings in the Community, Health and Education charge bands.
• A cash deposit of £200 will be required for all bookings in the Family/Social or Commercial charge bands.
• A cash deposit of £50 will be required in the case of children's parties.
• Payment is always due in advance and only provisional acceptance of booking will be given until payment is made in full.
• Payment of the specified deposit is due on the booking and the remainder of the fee is due 7 days in advance of the hire.
• Deposits will be refunded if all conditions of hire are complied with.
• Payment of £2 per private booking will be required for Public Liability Insurance.

Cancellations

• Cancellations of bookings must be received by the Community Centre not less than 7 working days in advance of the date of hire.
• In the event of cancellation the first £10 of any hiring fee (or the whole booking fee if less than £10) will be forfeited to cover administrative and other costs.
• Cancellations received less than 7 working days before the hiring will forfeit the hiring costs in full.
• The General Council of the Broadfield Community Centre reserves the right to cancel any booking without prior warning or to vary these conditions or the hours of the booking.

Cleanliness

• Hirers are required to leave the premises in a clean and tidy condition, having removed all rubbish before leaving the premises.
• Hirers are requested to replace chairs and tables and to close all windows and external doors on completion of the booking. Chairs should be stacked in piles of no more than 8.

Breakages

• Breakages must be reported to the management of the Centre within 24 hours of the incident.
• Hirers must indemnify the Broadfield Community Centre for any damage, however caused, arising during, or in respect of the period of hire.

Noise

• Hirers using amplified music are required to keep the volume to an acceptable level to avoid causing nuisance to neighbours.
• All amplified sound must cease by 11pm.
• Hirers are requested to keep all unnecessary noise down to a minimum when leaving the premises.

Indemnification

The Hirers shall indemnify the General Council of the Broadfield Community Centre against:

• All claims, demands, actions or proceedings and any loss, damage or injury which may be brought against or suffered by the General Council arising from or in consequence of the non-observance or non-performance of any of these conditions or any act, neglect, default or omission of the Hirer, his agents or servants.
• All claims, demands, actions or proceedings in respect of the death or injury howsoever and by whomsoever caused of or to any person which shall occur or arise from any accident or occurrence which shall happen while such person is on or upon any part of the premises or its environs during the period of hire or in respect of any loss or damage suffered or sustained by any person in consequence of any such death or injury.
• Hirers' property is left at their own risk. Broadfield Community Centre is not liable for any loss or damage except in the case of negligence.

Expiration of Hire

• Should the hirer or his/her agents, servants or licensees remain on the premises after the expiration of the period of hiring for any reason whatsoever, he/she will be liable to be charged in accordance with the scale of charges for the subsequent hire session of the facility and for any other charges incurred.

Block Booking

• No more than one block booking may be allocated to any one organisation. Any other booking granted to the same hirer will be on a temporary basis only.

Sub-letting

• The Hirer shall not assign the benefit he/she may have in the premises or sub-let any part of the premises.

Health and Safety

• Broadfield Community Centre is a NO SMOKING BUILDING.
• It is the responsibility of the Hirer to observe all regulations, rules and conditions of licensing that pertain to issues of health and safety.
• The hirer shall not bring or permit any other person or agent to bring articles of an inflammable or explosive nature, which could cause damage or injury, onto the premises.
• No additional cooking facilities may be brought into the building by the hirer or by any person on their behalf.
• All seats are to be arranged with sufficient gangways to afford proper means of exit and all passages and exits must be kept free from obstruction.
• Caterers, contractors and persons employed by the hirer to supply refreshments will be required to observe all hygiene regulations and such other reasonable requirements of the Chief Environmental Health Officer.
• Those in attendance during hire periods shall not exceed the numbers stated on the application form.

Sale of Alcohol

• Hirers are reminded that, in order to sell alcohol on the premises of the Broadfield Community Centre, a Justices Occasional Licence (which necessitates the services of a Licensee) must be obtained, a minimum of 28 days in advance. It is the hirer's responsibility to ensure that such arrangements have been made. The occasional licence must be seen by the Centre Manager before hire can take place.

Wall Hanging/Decorations, etc.

• The hirer shall not attach to the walls and ceilings anywhere in the premises any decorations of a permanent or semi-permanent nature without the permission of the management of the Community Centre.

Licensing

• Performing Rights Licensing: The Broadfield Community Centre is not authorised to permit the use of copyright material in functions for which the premises are let. The organisers of functions on the premises must arrange directly with the Performing Rights Society for all licences required for the use of copyright material and indemnify the Broadfield Community Centre in respect of any claim made under copyright law.
• Film Shows: No film shall be shown unless the consent of the Centre is first obtained. The hirer shall comply where applicable, with the requirements of the Cinematograph Act. (The premises are not licensed under the Act.)
• Bingo, Gaming Licence Duty: The playing of Bingo or other forms of permitted gambling must conform to all statutory and other current gaming regulations and requirements. Failure to adhere strictly immediately terminates the letting contract with Broadfield Youth and Community Centre. Current regulations are available from HM Revenue & Customs.
• Public Entertainments Licence: The hirer must observe the conditions contained in the Public Entertainments Licence granted to the Centre insofar as they affect the hirer.
• The hirer must obtain all other licences which may, by law, be required in connection with any entertainment or function.

Right of Entry

• The right of entry to the premises is reserved to the Administrative Officer or any agent of the Centre at any time during the hiring. The Centre also reserves the right to refuse admission or to ask any person to leave the premises without stating any reason therefore.

The Children Act

• All hirers are to comply with the rules, regulations and conditions set out in the Children Act.

Children's Parties

• The Community Centre will only accept bookings for children's parties where there is a minimum ratio of one adult to ten children. Failure to abide by this will lead to termination of hire.
• A children's party is defined as a party for under-12s.
• All children's parties must finish no later than 9.30pm.

Failure to Comply

• The Centre reserves the right to terminate any lettings immediately in the event of the hirer failing to observe or perform any of the conditions or regulations herein contained and the Centre may retain the charges paid by the hirer.

Modification of Conditions

• The Community Centre General Council reserves the right to modify or vary any of these conditions or regulations or to impose special conditions where in its opinion the nature of any application so demands.